I am pleased to confirm that Bidco Oil Refineries Ltd supports the ten principles of the United Nations Global Compact in respect to Human Rights, Labor rights, the environment and Anti-corruption. With this communication, we express our intent to support and advance those principles within our sphere of influence. We commit to making the Global Compact and its principles part of the strategy, culture and day-to-day operations of our company and undertake to make a clear statement-to our employees, partners, and clients and to the general public of this commitment.

We recognize that a key requirement for participation in the Global Compact is the annual submission of a Communication on Progress (COP) that describes our effort to implement the ten principles. We support public accountability and transparency, and therefore commit to report on progress annually according to the Global Compact COP policy.

Sincerely Yours

Vimal Shah
CHIEF EXECUTIVE OFFICER

BIDCO supports the Universal Declaration of Human Rights in all its spheres of influence. Bidco also complies with the national legislation as passed in the new constitution of Kenya regarding upholding the human rights of all our employees and the community around us. In line with its policy of “happy healthy living” , Bidco is firmly committed to the provision of a healthy and safe working environment for its staff. We document, effectively implement and maintain an Occupational Health and Safety Management System that meets the requirements of applicable legislation.

A brief description of our Processes or Systems
• We identify, effectively control and strive to eliminate situations likely to cause injuries to persons or be hazardous and cause damage to assets
• BIDCO records all accidents and/or near misses and investigates these to determine if preventive action is required to prevent further accidents
• We regularly measure our performance and review this policy periodically in order to continually improve our Occupational Health and Safety Management System ensuring that it remains relevant and appropriate to our organization.
• We encourage the full participation of our employees and other stakeholders in matter concerning Occupational Health and Safety

Future Activities planned for next year
• Intense training on Occupational Health and Safety Management in line with our ISO standards

• There is an overwhelming fulfillment in making other people’s lives better
• Registered significant increase in the confidence and commitment levels in the part of our members staff
• Productivity levels also shot up significantly due to the efforts being implemented by the company towards ensuring the well-being of its employees.
• The full implementation of our OHS policy has been uploaded by all stakeholders including employees and government agencies
• We communicate our health and safety policy to all our stakeholders.
• As such, we do not require HIV screening as part of pre-employment or general workplace physical examinations.

Current
BIDCO is an equal opportunity employer. Bidco also complies with the national legislation as passed in the new constitution of Kenya regarding labor laws.The company is committed to providing equal opportunities to all workers and job applicants. It aims to ensure that no job applicant shall receive less favorable treatment on the ground of sex, marital status, sexual orientation, race, color, religion or belief, nationality or ethnic or national origin.

A brief description of our Processes, Policies or Systems
• The company does not treat an employee or job applicant less favorably for any reason relating to their disability.
• BIDCO does not utilize or promote forced or child labor of any kind. The company adheres strictly to country laws governing labor standards.
• BIDCO aims to attract and retain skilled employees and enhance the life/work balance of each individual. The group offers its staff a range of benefits including a pension scheme, health insurance as well as maternity and paternity leave amongst others.
• Also available to employees are personal development and training programs designed to enhance the employee’s skill base
• All employees are responsible for complying with this principle and for ensuring that the standards of behavior required by the company are observed by:
• BIDCO regards direct or in direct discrimination, victimization and harassment. All breaches of this principle are regarded as a serious disciplinary matter and are subject to Company’s Disciplinary procedure.
• We ensure that people living with HIV or AIDS are given the same rights, benefits and opportunities as people living with other life – threatening conditions.

• Create more channels for constructive dialogue between the employees and the management
• Involve all employees and other concerned stakeholders in the implementation of labor rights principles and the Government of Kenya labor laws as passed in the new constitution.

As a result of the already implemented policies, we have had no major labor conflicts and this has led to cordial working relations between management and staff.

Current Commitment
BIDCO understands that its activities occasionally affect the environment and the
communities in which we operate. The company believes that it has a responsibility to
identify and manage these impacts as effectively as possible.

A brief description of our Processes, policies or Systems
• We are totally dedicated to preventing pollution in order to assure protection of human health and the environment and are committed to achieve its continual improvement through the effective operation of the environmental management system.
• We aim to ensure that our kitchen appliances are energy efficient and that they release the minimum amount of waste product.
• We monitor record and evaluate the consumption of energy and enhance efficiency through re-design and implementation of energy efficiency programs
• We review environmental objectives and targets from time to time in order to minimize resource consumption and improve our environmental performance.
• We review the policy, where necessary, to ensure our activities, products and services are appropriate to nature and have no adverse effects on human health and the environment.
• We communicate our environmental policy to all our stakeholders.

Activities implemented in the last year
• With a state of the art recycling system (Effluent Treatment Plant) and the use of bio fuel in the biomass boiler, Bidco has minimized environmental pollution and damage by our waste products and significantly reduced the amount of carbon emissions into the atmosphere.
• We recycle water through our treatment plant thus there is no waste.
• Partnered with Born Free foundation in a drive to conserve the lion population in Kenya which is currently endangered.
• Partnered with Nairobi Greenline to plant trees in a bid to save the Nairobi National Park from further encroachment and environmental degradation caused by urbanization.

Future Activities planned for next year
• To ensure that we involve all our employees and suppliers in our environmental initiatives being undertaken by the company. This will involve trainings and seminars for our staff on the importance of environmental conservation

• Employees are more aware of their commitment to the environment
• Employees are fully aware of what is expected of them as far as the ten principles are concerned
• We have managed to set clear guidelines and policies to guide all stakeholders in the implementation of the principles

Current Commitment:
We remain committed to implementing the 10th principle of anti-corruption and
ensuring its total elimination in all its forms, including extortion and bribery

A brief description of our Processes or Systems
There are clear guidelines and policies on anti-corruption which the company is still sensitizing its people. Corruption remains an offence in Bidco and the offence is punishable by termination and prosecution. We also have a policy in place to curb any conflict of interest and to ensure that all tenders are analyses and opened before a panel to ensure transparency and accountability.

Activities implemented in the last year
We have management systems to establish whether there are any breaches. There are fully trained internal auditors selected from across all departments and also PWC auditors for statutory purposes. We have had no major breaches or audit issues

Future Activities planned for next year
More sensitizations and training seminars

Measurement of outcomes and value added for our company
Members of staff and other stakeholders are slowly appreciating the importance of ensuring that our systems needs to be corruption free for efficient and fast delivery of services. This is as result of the on going sensitization on corruption.